Every Day Solutions
Solutions in everyday business processes
With technology growing rapidly there are cutting edge ways to do things in every department of your office. Wonder if there is a solution that could fit your business? Click on the scenario that closely resembles your office environment today.
Paper Based Processes
Data Entry
Disaster Recovery
Information Security
Cloud Based Info
Green Printing
We have some heavy paper intensive business processes
In our office we have some of the following happening:
- A document, whether an invoice, contract, or internal communication, needs to get reprinted and redistributed throughout our company to get approval and visibility at all decision making layers of our organization.
- Sometimes it takes my employees a fair amount of time to locate a document around the office. Because everyone has access to it, they may need to make the rounds until they locate it.
- I can only view my documents from the office. So when I am on vacation, I have to wait until I am back in town to review and respond to hard copy files and communication.
- A document begins in email, gets printed out, distributed, copied, scanned, and filed away inside a filing cabinet for use at a later date.
- We send out our older documents to an off-site storage facility (i.e. Iron Mountain) to be retrieved at a later date. Government Regulations make us do this.
- Our office copies everything for records. We make two copies, one for the customer and one for our filing cabinets.
- We scan in all of our invoices. Once they are scanned in, we then take the time to name them according to a naming structure we have collectively decided on at the company. This is so once it is filed away digitally, we are able to find it again. Trouble is, this doesn’t happen all of the time because the time it takes to do this causes my people to take short cuts.
If any of these sound like your operations, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
Our data entry people are busy all day long.
- We create/receive many items in the mail such as claims, surveys, invoices, bill of materials, that must be re-typed inside our database system for order processing.
- With all of the data being manually typed into our database system there are times when the material is miss-typed and recorded incorrectly.
- With all of time it takes for the data to be manually typed into our system, our employees are only able to handle a certain bandwidth and are left to push off the rest of the information to be handled on the next business day.
If any of these sound like your operations, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
We are concerned about losing our paper information in a fire or flood.
In our office we have some of the following concerns:
- Our city/location is prone to fires or floods…
- We have lost information from an “Act of God” inside our company.
- We have our files stored digitally in another state by a hosting company to make sure we are protected in case of a fire or flood.
- We store our files at a local storage company to make sure we can protect them if an accident occurs.
If any of these sound like your operations, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
How can I make sure my digital information is secure?
In our office we have some of the following happening:
- Our corporate information is tightly protected from our employees to ensure sensitive information doesn’t get out to the public/competitors.
- We have instituted a scanning initiative where we are turning all paper based processes into digital formats.
- We have people scanning every day to a file share drive type location.
- We do not have a scanning process well defined with checks and balances and permissions.
- If someone changes a digital file on our server, we don’t know how to get the original version back.
- We want to have control over our digital files to protect them from being seen by the wrong individuals
If any of these sound like your operations, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
Our data is stored in filing cabinets and on local computers.
- Are you looking to store your company documents in the cloud?
- Would you like someone else to host your documents for you?
- Worried about losing important documents?
- Would you prefer to search for documents with the click of a mouse?
If any of these are of interest to you, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
Ways You Can Go Green:
Outside of business measures are being taken daily to insure we can leave this world in a better place for our children and their children.
Does your company ever wonder the following?
- It’s impossible to go green and be cost effective.
- Businesses involve printing, copying and faxing. How can I go green and help the environment and still stay in business?
If any of these sound like your operations, request a complimentary COS 360°™ assessment, and have one of our consultants explore, with you, if there are other ways to accomplish this in a more cost effective and time efficient manner.
